Planning a destination wedding can feel like stepping onto a beautiful roller coaster. The thrill of saying "I do" in an incredible location is electric, but the details can be daunting. To help you navigate this exciting journey, we’ve created a detailed checklist that breaks down your planning into manageable timelines: 90 days, 60 days, and 30 days before your big day. Let’s explore each step together!

90 Days Before the Wedding

Set Your Budget

The first step in planning your destination wedding is to establish a budget. This budget should reflect all aspects of your wedding, including travel, accommodations, venue, catering, and attire. For example, an average destination wedding can cost between $20,000 to $30,000, but this can vary based on location and guest count. Outline your priorities to avoid overspending later.

Choose Your Destination

Selecting the right location is crucial. Consider the climate, accessibility for guests, and the style of setting you envision for your wedding photos. Popular 2025 destinations include the stunning beaches of Bali, historic cities like Florence, and the serene landscapes of the Rocky Mountains. Each location offers unique memories weaved into your celebration.

Create Your Guest List

Drafting a guest list early on will help you estimate wedding size and accommodations. Keep in mind that not everyone may be able to attend a destination wedding. Research shows that about 25% of invited guests typically decline destination wedding invitations due to travel logistics or other commitments.

Research Venues

Start researching venues that match your vision and budget. Look for venues that offer wedding packages, which can save you time and potentially money. For instance, resorts in the Caribbean often provide all-inclusive deals covering venue, catering, and accommodations, streamlining your planning efforts.

A beautiful beach wedding venue ready for a ceremony.

Hire a Wedding Planner

If your budget permits, hiring a local wedding planner can be a game changer. They bring invaluable local knowledge and connections, helping you coordinate everything from florists to photographers. This can be especially helpful in navigating foreign regulations or language barriers.

60 Days Before the Wedding

Send Save-the-Dates

Once you’ve finalized your venue and guest list, send out save-the-date cards. This gesture gives your guests time to plan. Including a link to a wedding website where they can find travel tips and accommodation options is a great idea.

Book Accommodations

Secure accommodations for you and your guests. Look for hotels or rental properties that offer group discounts. For example, booking a block of rooms at a nearby hotel can save your guests around 10% to 15% on their stay.

Finalize Your Wedding Theme

Decide on a theme that reflects your personalities as a couple. Whether it’s elegant, rustic, or beachy, your theme will guide your decor choices. For instance, if you choose a beach theme, consider using seashells and coastal colors in your centerpieces.

Plan Your Ceremony and Reception Details

Begin planning the specific details of your ceremony and reception. This includes selecting readings, music, and any special rituals. Engage your guests with unique elements like a sand ceremony or a group unity activity, which can make the day even more memorable.

A beautifully decorated wedding reception table with floral arrangements.

Arrange for Legal Requirements

Different countries have varying legal requirements for marriage. Make sure to research the documents you need, such as birth certificates or a marriage license. Many couples fail to consider this until the last minute, leading to potential delays, so it's best to address this early on.

30 Days Before the Wedding

Confirm Vendor Arrangements

Reach out to all your vendors to confirm arrangements. Ensure your venue, caterer, florist, photographer, and other services are still on track. Confirming details now can prevent any last-minute surprises.

Create a Wedding Day Timeline

Draft a detailed timeline for your wedding day. Include when vendors will arrive, when guests should arrive, and the order of events. Sharing this with your wedding planner and key participants helps ensure everyone knows their roles.

Finalize Your Attire

Ensure your wedding attire is finalized. Schedule fittings and account for all accessories, such as shoes and jewelry. It's common for brides to forget items like gloves or veils, so a checklist is helpful.

Prepare for Your Guests

Send detailed itineraries to your guests, including travel tips, local attractions, and any planned group activities. This helps them feel more comfortable and excited about the trip. Additionally, consider organizing a group dinner or an excursion to help guests mingle before the big day.

A wedding dress hanging in a picturesque location, ready for the big day.

Pack for Your Destination

Start packing for your destination wedding. Remember to include essentials like your wedding attire, accessories, and any important documents. Consider the climate and planned activities, ensuring you have everything you’ll need to enjoy your destination.

Embracing the Journey to Your Big Day

Planning a destination wedding in 2025 is more than just logistics; it’s about creating unforgettable moments. By following this 90-day, 60-day, and 30-day checklist, you can keep stress at bay and focus on what truly matters: celebrating your love.

Enjoy the process and lean on your support system. With thoughtful planning and creative touches, your destination wedding will be an extraordinary celebration filled with joy. Happy planning!